9. A detailed sample scenario

To demonstrate how FreeTime operates, in this section we describe a detailed sample scenario, which is illustrated by screenshots taken from a real-life FreeTime version. It is recommended to reproduce this scenario while working with commercial or demo version of the FreeTime. The terminology used in the scenario is explained in the Section 5, all users in the scenario have supervisor rights.

Below you can find an example of scheduling meetings in a two-day timeframe for a small IT project.

STEP 1: Wednesday, 13:20 Project manager Paul Owen creates Meeting of Managers (see screenshots 1a and 1b) with participants Max Twain and Paul Owen on Thursday, 9:00, with duration of 20 minutes. Paul Owen creates Staff Meeting with participants Max Twain, Paul Owen, John Taylor and Joe Fisher on Friday, 12:00, with duration of 60 minutes. Paul Owen synchronizes at 13:27. Paul Owen gets notifications (see screenshots 2a and 2b) of Meeting of Managers (9:00, Thursday) and Staff Meeting (12:00, Friday). Paul Owen confirms them at 13:27. STEP 2: Wednesday, 13:25 Vice-manager of the project Max Twain creates a private job "going to the city" (see screenshots 3a and 3b) on Thursday, 9:00-13:30. Max Twain synchronizes at 13:28. FreeTime moves Meeting of Managers to 13:30, Thursday. Max Twain gets notifications of Meeting of Managers (13:30, Thursday) and Staff Meeting (12:00, Friday). Max Twain confirms them at 13:29. STEP 3: Wednesday, 13:35 First developer John Taylor creates a private job, Weekly Report Preparation, on Friday, 10:00-13:00. John Taylor synchronizes at 13:36. FreeTime moves Staff Meeting to 13:00, Friday. John Taylor gets notifications of Staff Meeting (13:00, Friday). John Taylor confirms them at 13:36. STEP 4: Wednesday, 13:40 Second developer Joe Fisher synchronizes and gets notification of Staff Meeting scheduled at 13:00, Friday. Joe Fisher creates personal restriction on Staff Meeting on Friday, 9:00-14:00. Joe Fisher synchronizes at 13:42. FreeTime moves Staff Meeting to 14:00, Friday. Joe Fisher gets notifications of Staff Meeting (14:00, Friday). Joe Fisher confirms them at 13:43. STEP 5: Wednesday, 13:45 Paul Owen creates Qualification Meeting with participants Paul Owen, Joe Fisher on Friday, 14:15, with duration of 15 minutes. Paul Owen synchronizes at 13:46. FreeTime moves Staff Meeting to 14:30 (removing the conflict between Staff Meeting and Qualification Meeting). Paul Owen gets notifications of Meeting of Managers (13:30, Thursday), Staff Meeting (14:30, Friday) and Qualification Meeting (14:15, Friday). Paul Owen confirms Meeting of Managers and Qualification Meeting at 13:47 (Meeting of Managers becomes confirmed, see screenshots 4a and 4b). Paul Owen creates a private job, Business Lunch, on Friday, 14:30-16:00. Paul Owen synchronizes at 13:48. FreeTime moves Staff Meeting to 16:00. Paul Owen gets notification of Staff Meeting (16:00, Friday) and confirms it. STEP 6: Max Twain synchronizes, gets notification of Staff Meeting (16:00, Friday) and confirms it. Max Twain synchronizes, gets notification of Staff Meeting (16:00, Friday) and confirms it. Joe Fisher synchronizes, gets notifications of Staff Meeting (16:00, Friday), Qualification Meeting (14:15, Friday) and confirms them - all meetings become confirmed. Final schedule (Paul Owen's as an example) can be seen in week view on screenshots 5a and 5b, in month view on screenshots 6a and 6b, and in notification view on screenshots 7a and 7b.

Evaluation version

You can either individually try one of the FreeTime clients or test how FreeTime works for a group. All clients can be downloaded on the terms and conditions of the License Agreement.

To set up FreeTime for use within a group, please Register.

FreeTime administrator will proceed your data and send you notification about successful initialization of the group.

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You can work with FreeTime via web client.

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You can submit all your questions, comments or FreeTime bugs in our Incident Management System on project FreeTime.

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